| Apostilles An apostille certifies the validity of an Illinois notary public, county clerk, circuit clerk or local registrar. This special certification is accepted by foreign countries as proof that specific documents are official. Apostilles are issued by the Index Department of the Illinois Secretary of State's office: |
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| Types of Certificates Issued By the IL Secretary of State's Office: 1. Certificate of Authority: Certifies the validity of an Illinois notary public. 2. Certificate of Incumbency: Certifies the validity of an Illinois County Clerk, Circuit Clerk or Local Registrar. 3. Apostille: Certifies the validity of an Illinois Notary Public, County Clerk, Circuit Clerk or Local Registrar. |
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An Illinois Notary Public is NOT a Notario(a) Publico(a), unless they are a licensed attorney. Independent contractors/agents, are not attorneys licensed to practice law and may not give legal advice or accept fees for legal advice. No somos abogados y no podemos dar consejo legal o collectar deniro para informacion legal. Chicago Notary Services can not represent you before the United States Immigration and Naturalization Service and/or the Immigration Board of Appeals. |
| Requesting a Certificate Submit a written request by mail to the Index Department in Springfield, along with the following: • Original document(s) to be certified, signed by the appropriate official. • Name of country where the document(s) will be used. • $2 fee per document payable to Secretary of State. • Self-addressed, stamped envelope. Prepaid Express Mail, Priority Mail, Federal Express, UPS Express envelopes also are accepted. The envelope may be addressed to a third party. Documents also may be submitted in person at the Index Department at the downtown Chicago location. Normal processing time of documents received by mail in the Springfield office is 5-7 business days. |
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| Authentication process Before an apostille is issued, the Clerk's office verifies or authenticates the notary public's signature on the document. The Clerk's office issues a Certificate of Authenticity ($2 per document) verifying that the notary public is in good standing. The Secretary of State's office issues the apostille. |
| ALL ILLINOIS NOTARY PUBLICS ARE COMMISSIONED BY THE ILLINOIS SECRETARY OF STATE'S OFFICE. |
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